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Senior Trust Liaison Specialist

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  • Requisition # 10034353-WD
  • Job Type Day
  • Location Tempe, ARIZONA
  • Brand
  • Date Posted 04/07/2020

Your potential. Your opportunity.


Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.

Job Summary:

Reporting to Trust Tax Reporting Manager, the Sr. Trust Liaison Specialist is responsible for assisting with the preparation, filing and follow up on all required tax returns on approximately 4,700 fiduciary relationships and the reporting of 1099 information on approximately 5,000 custody and agency accounts, utilizing knowledge and understanding of various types of tax reporting to ensure accurate and timely reporting of Fiduciary returns, Estate Tax, Personal income tax/gift tax, Nonresident Alien Reporting, California Nonresident reporting, Informational reporting, IRA account reporting requirements, etc.

Major Responsibilities:

  • 40%: Understand the overall coast wide reporting responsibilities of the Fiduciary Tax Department. Assist with the management of work performed by the third-party tax preparer. This includes all functions listed below. Coast wide fiduciary return preparation. Information reporting Validate 1099 form recipient data. Manage deaths/transfer relative to form recipient information. Validate NRA recipient data. Request and collect applicable documentation from outside sources (such as partnership K-1's) and other missing information needed for proper tax reporting. Backup Withholding: Respond to B-Notices and C-Notices received from the IRS. Answer pending questions. New account set up. Termination of account process. Review asset set-up relative to tax coding. Ensure coast wide access to tax reporting tools/systems maintained by 3rd party vendors. Represent the Fiduciary Tax Department on task forces, committee meetings, etc., as needed. Provide training when appropriate.

  • 5%: Review Corporate Trust documents (ranging from basic to more complicated) for applicable tax reporting requirements, including Qualified Settlement Funds. 

  • 10%: Manage all accounts and returns (e.g., 1041, 1040, 5227, 706, 990, etc.) prepared by various 3rd party vendors (OSCPA). Tracks and manages AFT returns, 1040s, and co-trustee copies.

  • 10%: Work on 3rd party annual billing reconciliation, including posting tax preparation fees to accounts.

  • 10%: Maintain proper records of NRA certifications and their expirations. Supervise assistants and work with 3rd party vendor to ensure accurate and timely processing of NRA withholding payments and remittances.

  • 10%: Understand Fiduciary Tax Department's interaction with all Divisional processing to ensure that Trust Accounting Systems identify all transactions correctly for accurate fiduciary or informational reporting to clients.

  • 5%: Review any unidentifiable mail and delegate to appropriate party for resolution or. Demonstrates knowledge of and is sensitive to the current regulatory environment; adheres to the Bank's Risk Vision and risk management policies and programs; recognizes and proactively addresses risk (including, but not limited to, those associated with the Bank Secrecy Act, anti-money laundering, consumer compliance, fair lending, fiduciary responsibilities and privacy); identifies and appropriately manages risks.

  • 10% Tracks and helps prepare all date of death evaluations


  • The ability to interpret documents or agreements which define the Bank's capacity, interpret the Income and Principal Act for California, Oregon and Washington states and the Internal Revenue Service Code to be able to define requirements for accurate tax reporting.
  • Excellent organizational, oral and written communication skills to interact with clients, attorneys, Division personnel and contracted return preparers.
  • The ability to identify issues which will affect department tax reporting, offer solutions and assist with the resolution of same.
  • A thorough understanding of the various computer system applications which interface with the department is required, to ensure all aspects of tax reporting can be completed accurately and timely.

The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it’s the bank’s policy to only inquire into a candidate’s criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.

  • Job Finance
  • Primary Location Tempe, Arizona
  • Shift Day
  • Schedule Full Time
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